Sharing your spreadsheets

Learn how to create specific views such as reports or dashboards that only expose certain parts of your spreadsheet.

The most common way to share a spreadsheet is to share it in Live View. The Live View is like a little web app that others can use without changing the underlying spreadsheet.

Here, we assume that you already understand the difference between Edit View and Live View and what these views are for. We're going to focus on how to share the Live View with others.

There are several ways you can share your spreadsheet:

  • You use a private link to share it with one more people.

  • You can use community link to share it with the wider public.

Community spreadsheets are also listed on the Rows Community page where people can make a copy of your spreadsheet and adapt it for their own requirements.

You can also preview how your spreadsheet will look in Live View before you share it with others.

A private link allows anyone with the link to open your spreadsheet's Live View—even people who don't yet have a Rows account. This is a great way to introduce Rows to your colleagues. Private links are also useful when you want to share a spreadsheet's Live View but don't want people to create copies of it (for example, because it contains hidden Tables with sensitive data).

To create a private link to your spreadsheet's Live View, follow these steps:

  1. Open a spreadsheet that you want to share.

  2. In the right-top corner, click Share (next to the Live option) enable the option to Share privately.

  3. Click Copy to copy the Private Link to your clipboard and paste it into an email or chat message.
    Now anyone with the link can access your sheet.

    live-app-sharing-rows

Sharing to the Community Page

The Community Page allows you to share your creations with a wider audience.

For example, suppose that you're already a Rows expert and you've created some handy marketing tools in Rows. You might share your spreadsheets with the Rows community so that other people in marketing don't have to start from scratch. New users can copy your spreadsheets and adapt them to their own requirements. You can think of these spreadsheets as a supplement to our official templates.

To share your spreadsheet on the Community Page, follow these steps:

  1. Open a spreadsheet that you want to share.

  2. In the right-top corner, click Share (next to the Live option).

  3. In the dialog that appears, enable the option to Publish to the world.

    Community Sharing Options

  4. (Optional) Update the description and category for your spreadsheet.
    This information helps people find your spreadsheet and understand what it does.

    • Click the Edit Edit Button button, type a description, select a category from the category dropdown, and click Save.

  5. Click Copy to copy the Community Link to your clipboard

You can then share this link on social media, in a chat, or email. Anyone who clicks the link can open your spreadsheet's Live View. If they're already a Rows user, they can also make a copy of your spreadsheet that they can edit.

If you plan on sharing spreadsheets with community, we recommend putting them in a workspace with a public avatar. For more information about workspaces, see Using workspaces to collaborate.

Previewing the Live View of your Spreadsheet

Before you share your spreadsheet, it's always a good idea to preview how it will look in Live View. This allows you to correct any mistakes that you might not have noticed in Edit View.

To preview your spreadsheet's live view, follow these steps:

  1. Open a spreadsheet that you want to share.

  2. In the right-top corner, click Live.

Your spreadsheet will then switch to Live view so that you can make sure it looks and acts the way you expect it to before you share it with others.

Previewing Live View